General Union Meeting
The supreme governing body of the Union is the General Union Meeting (hereinafter referred to as the General Meeting).
The General Meeting is convened as and when necessary, but at least once in 5 (five) years. The meeting of the General Meeting is eligible provided that more than a half of the Union members attends it.
The following issues fall under the authority of the General Meeting:
a) Approval and modification of the Charter of the Union;
b) Determination of priority Union development lines, principles for formation and use of its property;
c) Election of the Council members, the Director, the members of the Guardianship Council, and early termination of their powers;
d) Election of the Audit Committee and early termination of its powers;
e) Hearing of activity reports of the Audit Committee;
f) Reorganization and liquidation of the Union.
g) Admission and expulsion of the Union members;
h) Making decisions on the procedure for determining the amount and method of paying membership fees;
i) Making decisions on additional asset contributions of the Union members in favor of the Union property;
j) Making decisions on the extent of subsidiary liability of the Union members for the obligations of the Union;
k) Making decisions on founding other legal entities by the Union;
l) Making decisions on founding branches and opening representative offices of the Union;
m) Making decisions on the Union participation in other legal entities.
The Council is a permanent joint governing body of the Union. A Council member may not be a representative of the Union member. The Council is elected for 5 years with a number of votes prescribed by the General Meeting.
The Council Chairman appoints the Council Chairman Deputies. Council members exercise their functions on a voluntary basis. The Council may decide upon compensation of the Council members’ costs related to their participation in the Council activity.
The following issues fall under the authority of the Council:
a) Submission of proposals on priority Union development lines for consideration of the General Meeting;
b) Submission of proposals on the Director candidacy for consideration of the General Meeting;
c) Convention of ordinary and extraordinary General Meetings, approval of the agenda, preparation of issues for discussion on General Meeting conferences;
d) Approval of the annual report and the annual balance sheet;
e) Approval and modification of the Union financial program;
f) Approval of the amount and procedure of entry, membership, and target contributions payment of the Union members;
g) Approval of internal documents of the Union;
h) Co-opting of new members into the Council (no more than a half of the total number of Council members) with a subsequent approval of the resolution at the nearest General Meeting;
i) Development of the Union stance and submission of applications and initiatives on its behalf regarding priority issues of the Union activity;
j) Creation of structural divisions of the Union;
k) Consideration and solving of any other issues related to the Union activity, except for issues referred to the exclusive authority of the General Meetings.
Permanent or temporary committees, commissions, teams, and other structural divisions of the Council may be established within the Council.
Council meetings are convened as and when necessary, but at least once in 6 (six) months being eligible provided that more than a half of the Council members attend them. Decisions are made by a simple majority vote of the Council members attending the meeting if a quorum is present.
When solving issues at the Council meeting, each Council member shall have one vote.
Voting method is selected by the Council at its own discretion.
The Executive Officer is appointed by the President for the one-year terms.
The following are key authorities of the Executive Officer:
- a) current administration of the maintenance and other activities of the Union;
- b) technical and organizational, information, and methodological support of activities of governing and auditing bodies of the Union; execution of their decisions, and ensuring activities of executive bodies formed in the Union;
- c) coordinating activities of Union members, controlling activities of structural divisions and staff of the Union;
With a view to ensuring activity of governing and other bodies of the Union, and records-keeping activities, the Union Administration is formed to exercise its activity as per the Regulation approved by the President. The Executive Officer is the head of the Union Administration.
The Audit Committee is a supervisory body of the Union.
The Audit Committee is elected by the General Meeting for the five-year terms with a view to exercising control over financial activity of the Union. The size of the Audit Committee is determined by the General Meeting.
The Audit Committee is headed by the Chairman elected by the Audit Committee members.
Audit Committee members shall not be the Council members or hold other positions in governing bodies of the Union at the same time.
The following are key authorities of the Audit Committee:
a) Controlling financial activity of the Union and its divisions;
b) Conduction of a revision of the Union tangible properties and expenses at least once a year;
c) Controlling execution of decisions made by governing bodies of the Union;
d) Revising the annual balance sheet and fulfillment of financial programs; preparing the conclusion approved by the General Meeting and by the Council between meetings;
Meetings of the Audit Committee shall be convened as and when necessary but at least once a year.